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Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.
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As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.
Role Summary
The Facilities Programs and Engagement Specialist is part of the Facilities Operations organization. The primary function of this role is to create, own, and continually optimize our key stakeholder event process, acting as the lead event manager for Facilities and our liaison to cross-functional partners.
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This role will be responsible for creative project/program management, execution of onsite and offsite events, and collaboration with internal and external Rivian stakeholders, including our leadership team.
Responsibilities
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- Create, manage, and optimize our key stakeholder event process from intake to execution \n
- Develop strategy for internal event management scope and receive buy-in from leadership \n
- Oversee and respond to event inquiries and event management questions and requests, acting as a subject-matter expert of our internal event process \n
- Project manage event processes, acting as a liaison between internal stakeholders and Facilities to execute over 100 events successfully each year \n
- Deeply analyze data and trends used to inform strategy and/or process planning \n
- Ensure that all events are set up according to Rivian standard with energy efficiency, cleanliness, and impeccable presentation \n
- Implement and oversee event management tools, educating other parts of the business on best practices \n
- Create and distribute event communications with attention to branding and audience \n
- Ensure requestor’s needs are met with timeliness and enthusiasm \n
- Build and maintain relationships with vendors, ensuring high quality partnerships \n
- Develop strong internal working relationships with all departments and maintain effective communication between all team members \n
- Lead adhoc projects/programs with minimal guidance \n
- Demonstrate keen decision-making abilities to deliver against scope, quality, schedule, and budget \n
Qualifications
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- A high school diploma (or equivalent) required, 6-7 years of event management experience \n
- A strong knowledge of event management and understanding of facilities operations project process \n
- A proven track record of successfully seeing projects and programs through with minimal guidance \n
- A team player with strong executive presence who can interface with top-level leaders on a regular basis \n
- A positive attitude and interest in growing a new program \n
- Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help \n
- An ability to be flexible and quickly adapt to change \n
- Excellent Microsoft Office skills and proficiency in a range of information technology tools and presentation platforms like Smartsheets, AirTable, PowerPoint, Figma, SharePoint, Google Slides, etc. \n
- A service-oriented personality – self-motivated, confident, energetic, and flexible \n
- Excellent verbal and written communication skills required with the ability to successfully interact at all levels of the organization while functioning as a team player \n
Pay Disclosure
Salary Range for Palo Alto, CA based applicants: $94,000 - $108,000 annually (Actual compensation will be determined based on experience, location and other factors permitted by law).
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Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.
Equal Opportunity
\nRivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.
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Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.
\nCandidate Data Privacy
\nRivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.
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Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services.
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Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.
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Please note that we are currently not accepting applications from third party application services.
