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    Sr. Leadership Administrative Partner, Communications

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    Job Description

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    About Rivian

    Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

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    As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 


    Role Summary

    The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment.  

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    This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org’s Chief of Staff with a focus on productivity and may require work outside of normal business hours.

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    Responsibilities

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    • Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)                           
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    • Leading a high volume and complex calendar
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    • Coordinate the CCO’s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.
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    • Support the department leadership team’s calendar needs
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    • Maintains strict level of complete confidentiality with a high volume of confidential information
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    • Organizes and maintains file systems, correspondence, contacts, and other records
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    • Handles internal/external correspondence.
    • \n
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    • Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials
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      \n
    • Taking notes with distilling insights/take aways and some filtering in mind
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    • Travel  - book travel (airfare, hotel, car rental, train), both domestic and international
    • \n
    • Expenses  - enter and own all expense reporting on behalf of the CCO
    • \n
    • Requisitions within Coupa  - support the department leadership team and Chief of Staff with all purchasing and invoicing needs
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    Qualifications

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    • Bachelor’s degree or equivalent experience required
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    • 6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space
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    • Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;
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    • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
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    • Highly organized and able to prioritize under pressure;
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    • Positive attitude and strong business acumen;
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    • Ability to multi-task in a fast-paced environment and anticipate last minute changes;
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    • Team player;
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    • Ability to familiarize yourself with content, people and processes, for quick recall and recommendations
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    Pay Disclosure

    Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)

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    Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law) 

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    Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.




    Equal Opportunity

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    Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

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    Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

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    Candidate Data Privacy

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    Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

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    Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

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    Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

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    Please note that we are currently not accepting applications from third party application services.

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    <script> window.jobDescriptionConfig = {"socialShare":true,"job":{"slug":"13646","category":[" Communications & PR"],"full_location":"Newark, New Jersey; Irvine, California; Palo Alto, California; New York City, New York","short_location":"Multiple","language":"en-us","languages":["en-us"],"client_code":"rivian","req_id":"13646","title":"Sr. Leadership Administrative Partner, Communications","description":"<strong>About Rivian</strong><br><br><p style=\\"margin: 0px;\\">Rivian&nbsp;is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">As a company, we constantly challenge what&rsquo;s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.&nbsp;</p> <br><strong>Role Summary</strong><br><br><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment. &nbsp;</span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org&rsquo;s Chief of Staff with a focus on productivity and may require work outside of normal business hours. </span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin-left: .25in;\\"><span style=\\"font-size: 11pt; font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p> <br><strong>Responsibilities</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Leading a high volume and complex calendar</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Coordinate the CCO&rsquo;s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team&rsquo;s calendar needs</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Maintains strict level of complete confidentiality with a high volume of confidential information</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Organizes and maintains file systems, correspondence, contacts, and other records </span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul> <br><strong>Qualifications</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Bachelor&rsquo;s degree or equivalent experience required</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Highly organized and able to prioritize under pressure;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Positive attitude and strong business acumen;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to multi-task in a fast-paced environment and anticipate last minute changes;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Team player;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to familiarize yourself with content, people and processes, for quick recall and recommendations</span></li></ul><p style=\\"margin: 0px;\\"><span style=\\"font-family: 'Calibri Light',sans-serif;\\">&nbsp;</span></p> <br><strong>Pay Disclosure</strong><br><br><p>Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)</p><p>&nbsp;</p><p>Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)&nbsp;</p><p>&nbsp;</p><p>Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.</p> <br><strong class=\\"jdheading\\"></strong><br><br><h4><strong>Equal Opportunity</strong></h4><p style=\\"margin: 0px;\\">Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at&nbsp;<a href=\\"mailto:candidateaccommodations@rivian.com?subject=Application%20to%20Rivian%20-%20Assistance%20Request\\" target=\\"_blank\\" rel=\\"noopener\\">candidateaccommodations@rivian.com</a>.</p><h4><strong>Candidate Data Privacy</strong></h4><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (&ldquo;Candidate Personal Data&rdquo;). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian&rsquo;s service providers, including providers of background checks, staffing services, and cloud services.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.&nbsp;</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><strong>Please note that we are currently not accepting applications from third party application services.</strong></p>","location_name":"United States, New Jersey, Newark","city":"Newark","state":"New Jersey","country":"United States","country_code":"US","location_type":"LAT_LNG","latitude":40.73566,"longitude":-74.17237,"additional_locations":[{"city":"Irvine","state":"California","country":"United States"},{"city":"Palo Alto","state":"California","country":"United States"},{"city":"New York City","state":"New York","country":"United States"}],"categories":[{"name":"Communications & PR"}],"tags1":["Full Time"],"department":"","benefits":[],"employment_type":"FULL_TIME","qualifications":"<ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; 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font-family: verdana, geneva, sans-serif;\\">Leading a high volume and complex calendar</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Coordinate the CCO&rsquo;s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team&rsquo;s calendar needs</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Maintains strict level of complete confidentiality with a high volume of confidential information</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Organizes and maintains file systems, correspondence, contacts, and other records </span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul>","posted_date":"2023-11-10T18:35:00+0000","apply_url":"https://us-careers-rivian.icims.com/jobs/13646/login","internal":false,"searchable":true,"active":true,"applyable":true,"li_easy_applyable":true,"ats_code":"icims","hiring_flow_name":"iCIMS ATS Hiring Flow","meta_data":{"openingjobs":{"openingJobId":"0000e7ee2fc6c350adb10925cce76c1f2d67"},"icims":{"revision_int":3,"uuid":"5da73ee5-87b8-4913-8ad4-bf8f26fe2558","primary_posted_site_object":{"datePosted":"2023-11-10T18:35:00+0000","site":"us-careers-rivian","siteId":"efbf127b-fc4b-4b4e-a3dd-73c038922782"},"date_updated":"2023-11-10T18:40:05Z","config_keys":null,"jps_is_public":true},"elasticsearch":{"es_created":false},"ats_job_hash":"cdfc7dd2b5baca61d8f02b3773332cd6","googlejobs":{"jobName":"projects/helpful-passage-853/tenants/cb22eb5b-7e00-0000-0000-007edad744d3/jobs/72275210062963398"},"import_id":"fd0d5265-b395-46ea-9543-b093678d46f0","redirectOnApply":true,"questionservice":{"id":"28832025"},"import_source":"ImporterService","client_code":"rivian"},"update_date":"2023-11-10T18:40:37+0000","create_date":"2023-11-10T18:36:38+0000","multipleLocations":true},"jobFormatted":{"categories":"Communications & PR","location":"Multiple","title":"Sr. Leadership Administrative Partner, Communications","seo_title":["Communications+%26+PR","Multiple","Sr.+Leadership+Administrative+Partner%2C+Communications"],"description":"<strong>About Rivian</strong><br><br><p style=\\"margin: 0px;\\">Rivian&nbsp;is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">As a company, we constantly challenge what&rsquo;s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.&nbsp;</p> <br><strong>Role Summary</strong><br><br><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment. &nbsp;</span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org&rsquo;s Chief of Staff with a focus on productivity and may require work outside of normal business hours. </span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin-left: .25in;\\"><span style=\\"font-size: 11pt; font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p> <br><strong>Responsibilities</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Leading a high volume and complex calendar</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Coordinate the CCO&rsquo;s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team&rsquo;s calendar needs</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Maintains strict level of complete confidentiality with a high volume of confidential information</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Organizes and maintains file systems, correspondence, contacts, and other records </span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul> <br><strong>Qualifications</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Bachelor&rsquo;s degree or equivalent experience required</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Highly organized and able to prioritize under pressure;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Positive attitude and strong business acumen;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to multi-task in a fast-paced environment and anticipate last minute changes;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Team player;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to familiarize yourself with content, people and processes, for quick recall and recommendations</span></li></ul><p style=\\"margin: 0px;\\"><span style=\\"font-family: 'Calibri Light',sans-serif;\\">&nbsp;</span></p> <br><strong>Pay Disclosure</strong><br><br><p>Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)</p><p>&nbsp;</p><p>Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)&nbsp;</p><p>&nbsp;</p><p>Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.</p> <br><strong class=\\"jdheading\\"></strong><br><br><h4><strong>Equal Opportunity</strong></h4><p style=\\"margin: 0px;\\">Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at&nbsp;<a href=\\"mailto:candidateaccommodations@rivian.com?subject=Application%20to%20Rivian%20-%20Assistance%20Request\\" target=\\"_blank\\" rel=\\"noopener\\">candidateaccommodations@rivian.com</a>.</p><h4><strong>Candidate Data Privacy</strong></h4><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (&ldquo;Candidate Personal Data&rdquo;). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian&rsquo;s service providers, including providers of background checks, staffing services, and cloud services.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.&nbsp;</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><strong>Please note that we are currently not accepting applications from third party application services.</strong></p>","qualifications":"<ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Bachelor&rsquo;s degree or equivalent experience required</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Highly organized and able to prioritize under pressure;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Positive attitude and strong business acumen;</span></li><li><span style=\\"font-size: 9pt; 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font-family: verdana, geneva, sans-serif;\\">Leading a high volume and complex calendar</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Coordinate the CCO&rsquo;s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team&rsquo;s calendar needs</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Maintains strict level of complete confidentiality with a high volume of confidential information</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Organizes and maintains file systems, correspondence, contacts, and other records </span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul>","clientName":"Rivian Careers Home","locations":"Multiple Locations"},"jdSettings":{"options":{"metadata":{"options":{"enabled":false,"data":[]},"categories":{"enabled":true},"locations":{"enabled":true},"req_id":{"enabled":true},"placement":"top"},"video":{"enabled":false,"placement":"above_description"},"displayFields":{"fieldOrder":["locations","categories"],"fields":[{"item":"locations","token":"JOB_DESCRIPTION.LOCATION","ariaLabel":"JOB_DESCRIPTION.LOCATION_ARIA_LABEL","fieldType":"location"},{"item":"categories","token":"JOB_DESCRIPTION.CATEGORIES","ariaLabel":"JOB_DESCRIPTION.CATEGORIES_ARIA_LABEL","objectArrayKey":"name"}]}}},"sectionOrder":["description"],"getReferredEnabled":false,"addThisDisabled":true,"externalTrackifEnabled":false,"jibeTrackifEnabled":false,"brandName":"careers-home","globalSearchEnabled":false,"jobLangData":[],"referrals":{"enabled":false,"recruit":false},"seoMetaData":{"clientName":"Rivian Careers Home","data":{"slug":"13646","category":[" Communications & PR"],"full_location":"Newark, New Jersey; Irvine, California; Palo Alto, California; New York City, New York","short_location":"Multiple","language":"en-us","languages":["en-us"],"client_code":"rivian","req_id":"13646","title":"Sr. Leadership Administrative Partner, Communications","description":"<strong>About Rivian</strong><br><br><p style=\\"margin: 0px;\\">Rivian&nbsp;is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">As a company, we constantly challenge what&rsquo;s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.&nbsp;</p> <br><strong>Role Summary</strong><br><br><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment. &nbsp;</span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org&rsquo;s Chief of Staff with a focus on productivity and may require work outside of normal business hours. </span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin-left: .25in;\\"><span style=\\"font-size: 11pt; font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p> <br><strong>Responsibilities</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Leading a high volume and complex calendar</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Coordinate the CCO&rsquo;s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team&rsquo;s calendar needs</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Maintains strict level of complete confidentiality with a high volume of confidential information</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Organizes and maintains file systems, correspondence, contacts, and other records </span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul> <br><strong>Qualifications</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Bachelor&rsquo;s degree or equivalent experience required</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Highly organized and able to prioritize under pressure;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Positive attitude and strong business acumen;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to multi-task in a fast-paced environment and anticipate last minute changes;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Team player;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to familiarize yourself with content, people and processes, for quick recall and recommendations</span></li></ul><p style=\\"margin: 0px;\\"><span style=\\"font-family: 'Calibri Light',sans-serif;\\">&nbsp;</span></p> <br><strong>Pay Disclosure</strong><br><br><p>Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)</p><p>&nbsp;</p><p>Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)&nbsp;</p><p>&nbsp;</p><p>Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.</p> <br><strong class=\\"jdheading\\"></strong><br><br><h4><strong>Equal Opportunity</strong></h4><p style=\\"margin: 0px;\\">Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at&nbsp;<a href=\\"mailto:candidateaccommodations@rivian.com?subject=Application%20to%20Rivian%20-%20Assistance%20Request\\" target=\\"_blank\\" rel=\\"noopener\\">candidateaccommodations@rivian.com</a>.</p><h4><strong>Candidate Data Privacy</strong></h4><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (&ldquo;Candidate Personal Data&rdquo;). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian&rsquo;s service providers, including providers of background checks, staffing services, and cloud services.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.&nbsp;</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><strong>Please note that we are currently not accepting applications from third party application services.</strong></p>","location_name":"United States, New Jersey, Newark","city":"Newark","state":"New Jersey","country":"United States","country_code":"US","location_type":"LAT_LNG","latitude":40.73566,"longitude":-74.17237,"additional_locations":[{"city":"Irvine","state":"California","country":"United States"},{"city":"Palo Alto","state":"California","country":"United States"},{"city":"New York City","state":"New York","country":"United States"}],"categories":[{"name":"Communications & PR"}],"tags1":["Full Time"],"department":"","benefits":[],"employment_type":"FULL_TIME","qualifications":"<ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; 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This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract.&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">As a company, we constantly challenge what&rsquo;s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations.&nbsp;</p> <br><strong>Role Summary</strong><br><br><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment. &nbsp;</span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org&rsquo;s Chief of Staff with a focus on productivity and may require work outside of normal business hours. </span></p><p style=\\"margin: 0px;\\"><span style=\\"font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin-left: .25in;\\"><span style=\\"font-size: 11pt; font-family: verdana, geneva, sans-serif;\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\">&nbsp;</p> <br><strong>Responsibilities</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;&nbsp;</span></li><li><span style=\\"font-size: 9pt; 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font-family: verdana, geneva, sans-serif;\\">Handles internal/external correspondence.</span></li></ul><ul><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials</span></li></ul><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Taking notes with distilling insights/take aways and some filtering in mind</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Travel &nbsp;- book travel (airfare, hotel, car rental, train), both domestic and international</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Expenses &nbsp;- enter and own all expense reporting on behalf of the CCO</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Requisitions within Coupa&nbsp; - support the department leadership team and Chief of Staff with all purchasing and invoicing needs</span></li></ul> <br><strong>Qualifications</strong><br><br><ul style=\\"margin-top: 0in;\\"><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Bachelor&rsquo;s degree or equivalent experience required</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Highly organized and able to prioritize under pressure;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Positive attitude and strong business acumen;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to multi-task in a fast-paced environment and anticipate last minute changes;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Team player;</span></li><li><span style=\\"font-size: 9pt; font-family: verdana, geneva, sans-serif;\\">Ability to familiarize yourself with content, people and processes, for quick recall and recommendations</span></li></ul><p style=\\"margin: 0px;\\"><span style=\\"font-family: 'Calibri Light',sans-serif;\\">&nbsp;</span></p> <br><strong>Pay Disclosure</strong><br><br><p>Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)</p><p>&nbsp;</p><p>Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)&nbsp;</p><p>&nbsp;</p><p>Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. 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Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law.</span><span data-ccp-props=\\"{"335551550":6,"335551620":6,"335559739":240}\\">&nbsp;</span></p><p style=\\"margin: 0px;\\">&nbsp;</p><p style=\\"margin: 0px;\\"><span data-contrast=\\"auto\\">Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; 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    Sr. Leadership Administrative Partner, Communications

    Rivian

    Rivian

    Marketing & Communications
    Multiple locations
    Posted on Saturday, November 11, 2023

    Sr. Leadership Administrative Partner, Communications

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    JOB_DESCRIPTION.SHARE.HTML

    Job Description

    About Rivian

    Rivian is on a mission to keep the world adventurous forever. This goes for the emissions-free Electric Adventure Vehicles we build, and the curious, courageous souls we seek to attract. 

     

    As a company, we constantly challenge what’s possible, never simply accepting what has always been done. We reframe old problems, seek new solutions and operate comfortably in areas that are unknown. Our backgrounds are diverse, but our team shares a love of the outdoors and a desire to protect it for future generations. 


    Role Summary

    The Sr. Leadership Administrative Partner will be responsible for providing administrative support to the Chief Communications Officer. More than that, the Sr. Leadership Administrative Partner will become the right hand of the Executive, working closely to ensure maximum efficiency in a fast-moving environment.  

    This position will be responsible for performing several administrative duties including, but not limited to, organizing and coordinating schedules, meetings, travel, expenses, external meetings, speaking engagements, etc. The Sr. Leadership Administrative Partner will possess excellent written and verbal communication skills, be an expert collaborator, exercise mature and professional judgment, the ability to operate at a senior level with confidentiality and discretion, experience working with senior executive management and have outstanding time management skills. This position will require close collaboration with the org’s Chief of Staff with a focus on productivity and may require work outside of normal business hours.

     

     

     

     


    Responsibilities

    • Assisting with onboarding for new employees (scheduling introductions, supporting week 1 agendas, ensuring supplies, IT equipment, and badges are set up, etc.)                           
    • Leading a high volume and complex calendar
    • Coordinate the CCO’s participation in high-level external initiatives and meetings, including liaising with external high-level offices, preparing and organizing briefing materials, and anticipating needs of the CCO before, during and after these engagements.
    • Support the department leadership team’s calendar needs
    • Maintains strict level of complete confidentiality with a high volume of confidential information
    • Organizes and maintains file systems, correspondence, contacts, and other records
    • Handles internal/external correspondence.
    • Support the department leadership team and Chief of Staff in organizing and preparing agendas and materials
    • Taking notes with distilling insights/take aways and some filtering in mind
    • Travel  - book travel (airfare, hotel, car rental, train), both domestic and international
    • Expenses  - enter and own all expense reporting on behalf of the CCO
    • Requisitions within Coupa  - support the department leadership team and Chief of Staff with all purchasing and invoicing needs

    Qualifications

    • Bachelor’s degree or equivalent experience required
    • 6+ years of experience in an administrative role preferably in the tech industry and supporting senior leaders in the sustainability space
    • Advanced Microsoft Office skills with an ability to become familiar with Company and/or task specific programs and software;
    • Strong organizational, project management and problem-solving skills with impeccable multi-tasking abilities;
    • Highly organized and able to prioritize under pressure;
    • Positive attitude and strong business acumen;
    • Ability to multi-task in a fast-paced environment and anticipate last minute changes;
    • Team player;
    • Ability to familiarize yourself with content, people and processes, for quick recall and recommendations

     


    Pay Disclosure

    Salary range for New York City/Palo Alto, CA: $104,000-$120,000 (actual compensation will be determined based on experience, location, and other factors permitted by law)

     

    Salary range for Irvine, CA/New Jersey $96,000-$111,000 (actual compensation will be determined based on experience, location, and other factors permitted by law) 

     

    Benefits Summary: Rivian provides robust medical/Rx, dental and vision insurance packages for full-time employees, their spouse or domestic partner, and children up to age 26. Coverage is effective on the first day of employment, and Rivian covers most of the premiums.




    Equal Opportunity

    Rivian is an equal opportunity employer and complies with all applicable federal, state, and local fair employment practices laws. All qualified applicants will receive consideration for employment without regard to race, color, religion, national origin, ancestry, sex, sexual orientation, gender, gender expression, gender identity, genetic information or characteristics, physical or mental disability, marital/domestic partner status, age, military/veteran status, medical condition, or any other characteristic protected by law.

     

    Rivian is committed to ensuring that our hiring process is accessible for persons with disabilities. If you have a disability or limitation, such as those covered by the Americans with Disabilities Act, that requires accommodations to assist you in the search and application process, please email us at candidateaccommodations@rivian.com.

    Candidate Data Privacy

    Rivian may collect, use and disclose your personal information or personal data (within the meaning of the applicable data protection laws) when you apply for employment and/or participate in our recruitment processes (“Candidate Personal Data”). This data includes contact, demographic, communications, educational, professional, employment, social media/website, network/device, recruiting system usage/interaction, security and preference information. Rivian may use your Candidate Personal Data for the purposes of (i) tracking interactions with our recruiting system; (ii) carrying out, analyzing and improving our application and recruitment process, including assessing you and your application and conducting employment, background and reference checks; (iii) establishing an employment relationship or entering into an employment contract with you; (iv) complying with our legal, regulatory and corporate governance obligations; (v) recordkeeping; (vi) ensuring network and information security and preventing fraud; and (vii) as otherwise required or permitted by applicable law. 

     

    Rivian may share your Candidate Personal Data with (i) internal personnel who have a need to know such information in order to perform their duties, including individuals on our People Team, Finance, Legal, and the team(s) with the position(s) for which you are applying; (ii) Rivian affiliates; and (iii) Rivian’s service providers, including providers of background checks, staffing services, and cloud services. 

     

    Rivian may transfer or store internationally your Candidate Personal Data, including to or in the United States, Canada, the United Kingdom, and the European Union and in the cloud, and this data may be subject to the laws and accessible to the courts, law enforcement and national security authorities of such jurisdictions.  

     

    Please note that we are currently not accepting applications from third party application services.

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